Microsoft Planner on Premise: Understanding Calendar Delegates for Teams Meetings

In a typical Microsoft Teams setup, users can easily schedule meetings with colleagues using the Teams meeting feature. However, what happens when you need to delegate tasks to other team members or managers? This is where calendar delegates come into play.

To understand how calendar delegates work in Microsoft Planner on premise, let's break down the steps involved in creating a new team meeting by a delegate for a manager mailbox in an on-premises Exchange organization. The process involves several essential prerequisites:

1. AutoDiscover V2: The Teams Backend Services use AutoDiscover V2 to acquire EWS URL.

2. Teams AddIn and delegate permissions: The Teams AddIn connects to the Teams Backend Services and queries the delegate permissions for the manager mailbox. The delegate must have Editor-permissions via the Outlook setup wizard for delegates.

3. Outlook setup and calendar folder permissions: Assigning folder permissions on the calendar folder is not sufficient. The delegate selects the managers' calendar in Outlook for Desktop and clicks New Team Meeting in the ribbon bar.

Creating a new team meeting by a delegate uses the following steps:

1. Scheduling the meeting in Outlook for desktop: If both users have on-premises mailboxes, the delegate must schedule the meeting in Outlook for desktop.

2. Displaying calendar: The Calendar App displays your calendar to plan meetings or live meetings.

Troubleshooting Microsoft Teams and Calendar Delegates

If you encounter issues with calendar delegates, there are several options to isolate sources of error when problems arise during this process:

1. AutoDiscover and on-premises Exchange organization: The Teams Backend Services find the on-premises Exchange organization via AutoDiscover.

2. Calendar App access: Ensure that the delegate has access to the Calendar App.

In conclusion, calendar delegates play a crucial role in Microsoft Planner on premise, allowing team members and managers to schedule meetings efficiently. By understanding the prerequisites and troubleshooting steps involved, you can ensure seamless collaboration within your organization.

Microsoft planner on premise